Running a small business often means wearing multiple hats and juggling responsibilities. One tool that remains indispensable is a reliable printer.
Whether it’s for invoices, marketing materials, or everyday documents, having the right printer can make a significant difference in productivity and professionalism.
After extensive research and personal experience, I’ve compiled a comprehensive guide to the best printers for small businesses in 2025.
Our Top Picks of the Best Printers for Small Businesses in 2025
Choosing the best printer depends on your specific needs—whether it’s high-volume printing, color accuracy, or compactness. Below are my top recommendations, each tailored to meet the unique demands of small businesses.
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality color documents and reports plus fax. Auto 2-sided printing and auto document feeder for fast scan/copy. Perfect for up to 10 people.
- BLAZING FAST COLOR – Up to 35 color pages per minute, with sharp details and incredible color
- Sold as 1 Each.
- Fast, high-impact color printing and copying at up to 33ppm.
- UNIT DIMENSIONS: 17.1″ W x 20.7″ D x 21.2″ H | Weight: 61.1 lbs
- Your purchase includes: All-in-One Color Duplex Printer, User’s Manual and Printer Drivers, AC Power Cord, Quick Setup Guide.
- FAST BUSINESS PRINTING AND COPYING: The Brother MFC-L5915DW business monochrome laser all-in-one printer delivers high-quality output and print and copy speeds of up to 50ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- LOW-COST OUTPUT: Help reduce operating costs by using the Brother Genuine TN920UXXL ultra high-yield 18,000-page replacement toner cartridge. Includes a Brother Genuine 3,000-page toner cartridge(2).
- HIGH-QUALITY COLOR PRINTING: The Brother HLL8360CDW can print professional color documents at speeds of up to 33 ppm.
- EASY CONNECTIVITY: Connect via wireless or Gigabit Ethernet network interfaces or wireless print from your mobile device(1).
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying professional-quality color documents and reports plus fax. Print speeds up to 26 ppm black/color.
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9135e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 20 ppm color, 25 ppm black.
- UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and two 250-sheet input trays.
- FAST PRINTING FOR INCREASED EFFICIENCY: The Brother HL-L5210DWT business monochrome laser printer delivers high-quality output and a print speed of up to 48ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- DUAL PAPER TRAYS:Spend less time refilling paper trays with dual 250-sheet and 520-sheet capacity paper trays, as well as a 100-sheet capacity multipurpose tray for printing on custom media or envelopes(2). Total capacity is expandable up to 1,390 sheets with an optional tray(3).
- FAST PRINTING FOR INCREASED EFFICIENCY: The Brother HL-L6210DW business monochrome laser printer delivers high-quality output and a print speed of up to 50ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- LOW-COST OUTPUT: Help reduce operating costs by using the Brother Genuine TN920UXXL ultra high-yield replacement toner cartridge for 18,000 pages. Includes a Brother Genuine 3,000-page toner cartridge(2).
- 3 Year Limited Warranty
- One Pass Duplex Scan allows you to obtain a 2-sided scan with one pass through the automatic document feeder
- FEATURES BROTHER MAXIDRIVE INKJET TECHNOLOGY: Delivering Brother’s fastest and most durable traditional color inkjets ever.
- TRIPLE LAYER SECURITY HELPS KEEP DOCUMENTS SECURE: Helps create secure connections to the device and network, safeguarding sensitive documents while printing.
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
Reviews and Recommendations for Reliable Small Business Printers
Epson EcoTank Pro ET-5850
This powerhouse of a printer is designed to handle high-volume tasks while keeping operational costs low. With its refillable ink tanks and advanced features, the Epson EcoTank Pro ET-5850 is a top choice for busy offices.
Pros & Cons
Pros: Ultra-low cost per page, high-capacity ink tanks for fewer refills, fast printing speeds
Cons: Higher upfront cost, slightly bulky design
Why We Picked It
The EcoTank Pro ET-5850 is a perfect fit for offices that need reliable, cost-efficient printing. Its fast speeds and low operational costs make it ideal for businesses managing large volumes of documents.
Who It’s For
If your business prints hundreds or thousands of pages monthly, this printer will save you money in the long run while delivering high-quality prints.
Specs & Configurations
Print resolution: 4800 x 2400 dpi
Print speed: Up to 25 ppm (black and color)
Paper capacity: 550 sheets
Canon Maxify GX5020
The Canon Maxify GX5020 stands out as a compact and efficient inkjet printer, perfect for smaller offices with moderate printing needs.
Pros & Cons
Pros: Compact design, excellent print quality, low operational costs with refillable ink tanks
Cons: Slower print speeds compared to laser printers, limited paper capacity
Why We Picked It
Its blend of affordability, quality, and compactness makes it a standout choice for small businesses looking to maximize space and minimize costs.
Who It’s For
This printer is ideal for small offices or home businesses that prioritize quality over quantity and need a cost-effective solution.
Specs & Configurations
Print resolution: 1200 x 600 dpi
Print speed: 24 ppm (black and color)
Paper capacity: 250 sheets
Brother MFC-J6955DW
For businesses needing to print tabloid-sized documents, the Brother MFC-J6955DW is an excellent all-in-one inkjet printer.
Pros & Cons
Pros: Supports tabloid-sized printing (11 x 17 inches), reliable performance for high-volume jobs, affordable ink refills
Cons: Larger footprint, slightly slower for color printing
Why We Picked It
Its ability to handle larger paper sizes makes it ideal for marketing materials, blueprints, and other oversized documents, all at an affordable cost.
Who It’s For
If your small business regularly prints larger documents, this is the printer for you.
Specs & Configurations
Print resolution: 4800 x 1200 dpi
Print speed: 22 ppm (black), 20 ppm (color)
Paper capacity: 500 sheets
Canon Pixma G7020 MegaTank All-in-One
The Canon Pixma G7020 is a versatile option for home offices, combining printing, scanning, and copying in one compact device.
Pros & Cons
Pros: Low cost per page, versatile functionality (print, scan, copy, fax), compact and stylish design
Cons: Slower printing speeds, limited paper handling
Why We Picked It
Its MegaTank technology ensures long-lasting ink supplies, making it a great choice for home offices with moderate printing needs.
Who It’s For
Home-based businesses and entrepreneurs who need an all-in-one solution without breaking the bank will appreciate this model.
Specs & Configurations
Print resolution: 4800 x 1200 dpi
Print speed: 13 ppm (black), 6.8 ppm (color)
Paper capacity: 350 sheets
Epson EcoTank Pro ET-16650
The Epson EcoTank Pro ET-16650 excels at wide-format printing, making it a standout for creative professionals and marketing teams.
Pros & Cons
Pros: Wide-format printing up to 13 x 19 inches, high-volume ink tanks for extended use, excellent print quality
Cons: High upfront cost, large footprint
Why We Picked It
Wide-format capabilities combined with cost-effective ink usage make this printer ideal for creative and technical professionals.
Who It’s For
Designers, architects, and marketing professionals who require wide-format, high-quality prints will find this printer indispensable.
Specs & Configurations
Print resolution: 4800 x 2400 dpi
Print speed: 25 ppm (black and color)
Paper capacity: 500 sheets
Canon Color imageClass LBP674Cdw
If your office needs a fast and efficient laser printer for workgroup settings, the Canon Color imageClass LBP674Cdw is a great choice.
Pros & Cons
Pros: Rapid print speeds, sharp and vibrant color output, robust security features
Cons: Higher cost per page compared to inkjets, bulky design
Why We Picked It
This laser printer is tailored for businesses that need fast and reliable color printing, combined with robust security for sensitive documents.
Who It’s For
Workgroups and small businesses with high-volume printing needs and an emphasis on security will benefit most.
Specs & Configurations
Print resolution: 600 x 600 dpi
Print speed: 35 ppm
Paper capacity: 250 sheets
Brother MFC-L5915DW
The Brother MFC-L5915DW is a high-performing monochrome laser all-in-one printer that delivers reliability and efficiency for workgroups or small offices focused on black-and-white printing.
Pros & Cons
Pros: Fast print speeds, robust build quality, low cost per page, large paper capacity
Cons: Monochrome only (no color printing), bulky design
Why We Picked It
The MFC-L5915DW excels in handling high-volume, monochrome print jobs efficiently. Its durability and low operational cost make it an excellent choice for businesses that primarily need black-and-white documents.
Who It’s For
Small businesses or workgroups that require a reliable and cost-effective monochrome printer for day-to-day operations will benefit from this printer.
Specs & Configurations
Print resolution: 1200 x 1200 dpi
Print speed: Up to 42 ppm
Paper capacity: 300 sheets standard, expandable to 1,340 sheets
Brother MFC-L3780CDW
The Brother MFC-L3780CDW is a versatile and compact color laser all-in-one printer designed for small workgroups and businesses.
Pros & Cons
Pros: High-quality color printing, intuitive touchscreen interface, wireless connectivity, compact design
Cons: Higher cost per page compared to inkjets, limited paper capacity for high-volume jobs
Why We Picked It
The MFC-L3780CDW combines efficiency, high-quality color printing, and ease of use, making it ideal for small workgroups needing reliable and vibrant output.
Who It’s For
Businesses looking for a compact color laser printer with advanced wireless and mobile printing options will find this model to be a great fit.
Specs & Configurations
Print resolution: 2400 x 600 dpi
Print speed: Up to 25 ppm
Paper capacity: 250 sheets
Brother PocketJet PJ883
The Brother PocketJet PJ883 is a highly portable and efficient printer designed for professionals on the move.
Pros & Cons
Pros: Lightweight and compact, prints on full-page documents, no need for ink or toner (thermal printing technology)
Cons: Limited to monochrome printing, slower than traditional office printers
Why We Picked It
Its portability and thermal printing technology make it perfect for fieldwork, allowing users to print wherever their job takes them without worrying about refilling ink or toner.
Who It’s For
Sales professionals, field technicians, or mobile workers who need to print documents while on the go will appreciate the convenience and portability of this printer.
Specs & Configurations
Print resolution: 300 dpi
Print speed: Up to 8 ppm
Paper capacity: Varies based on paper roll or sheet
Rollo Wireless Printer X1040
The Rollo Wireless Printer X1040 is a game-changer for small businesses that handle shipping labels and logistics.
Pros & Cons
Pros: Wireless printing, extremely fast print speeds, compatible with major shipping platforms, compact design
Cons: Limited to label printing, no multi-function capabilities
Why We Picked It
The Rollo X1040 simplifies label printing for e-commerce and logistics-focused businesses. Its speed and compatibility make it an invaluable tool for streamlining shipping processes.
Who It’s For
Small business owners managing e-commerce stores or shipping operations will find this printer indispensable for their daily workflows.
Specs & Configurations
Print resolution: 203 dpi
Print speed: 150 mm/s
Connectivity: Wireless and USB
Should I Get a Monochrome Printer or a Color Printer?
The decision between a monochrome and color printer depends on your business needs. If your primary output consists of black-and-white documents like invoices, contracts, or reports, a monochrome printer will save you money in both purchase price and operating costs. However, if your business requires vibrant, eye-catching visuals for marketing materials or presentations, a color printer is a better choice despite its higher cost per page.
Should I Get a Single-Function Printer or an All-in-One?
Single-function printers focus on printing, which can mean better speed and efficiency for high-volume tasks. However, all-in-one printers combine printing, scanning, copying, and sometimes faxing, making them more versatile for small businesses with diverse needs. Consider the space and tasks required in your office before making a decision.
Should I Get an Inkjet Printer, or a Laser Printer?
Inkjet printers are ideal for businesses that need high-quality color and photo printing. They tend to have a lower upfront cost but higher ongoing ink expenses. Laser printers, on the other hand, are faster, better suited for high-volume jobs, and more cost-effective for black-and-white documents. They are the go-to choice for offices prioritizing speed and efficiency.
Should I Consider a Bulk-Ink Printer?
Bulk-ink printers, like Epson’s EcoTank and Canon’s MegaTank models, are designed for high-volume printing at an ultra-low cost per page. They use refillable tanks instead of traditional cartridges, making them an excellent choice for businesses aiming to reduce operational costs over time.
What Do I Need in Paper Handling and Print Volume?
Your printer’s paper handling capabilities should align with your office’s print volume. Look for features like large paper trays, automatic document feeders (ADF), and duplex printing if your business handles significant daily output. Tabloid printing and multi-tray configurations are also useful for specialized tasks.
What Kind of Printer Connectivity Do I Need?
Most modern printers support a range of connectivity options, including USB, Wi-Fi, Ethernet, and mobile printing protocols like AirPrint and Google Cloud Print. For workgroups, ensure the printer offers seamless wireless and network integration.
What Kinds of Controls Should I Look For?
Intuitive controls, such as touchscreen interfaces or app-based management, can greatly simplify printer use and troubleshooting. Businesses with multiple users should prioritize printers with customizable user settings and security features.
How Do I Choose the Right Size Printer for the Job?
Consider the physical space in your office and the printer’s footprint. Compact printers work well in smaller offices, while larger models with advanced features may be necessary for businesses with high-volume or specialized printing needs.
The Best Business Printers for 2025 Compare Specs
With so many options available, the best printer for your small business depends on your unique needs. From compact and portable models to high-volume workhorses, the printers listed here represent the best of [year.
Take your time to weigh the pros and cons, consider your office’s specific requirements, and invest in a printer that supports your business’s growth and efficiency.
